13th H3AFRICA CONSORTIUM MEETINGS

We are pleased to announce that registration is open for the 13th Meeting of the H3Africa Consortium. The Meeting will be held in Tunis, Tunisia, at the Laico Tunis.

The meeting will take place over six days, with opportunities to engage the government officials, local academics and postgraduate students. You may also want to take some time before or after the meeting to explore Tunisia.

Meeting Overview (subject to change):
Sunday                7th April: Arrival/Registration/ Professional Development
Monday              8th April: Grants Writing/Professional Development/Cultural Evening event
Tuesday              9th April: Opening/PI & Fellows Presentations/Professional Development
Wednesday        10th April: PI Presentations/ WG Sessions
Thursday             11th April: WG Sessions/Report back and Closing
Friday                  12th April: Excursion & departures

Register here via the HtrainDB. Closing date for meeting registration 28 February 2019, 23:59 CAT.

Online Registration Instructions
New to HtrainDB

Meeting registration is a two-step process:

  1. Register on the HtrainDB
    • On the login page, click on Sign-up tab and fill all required (*) fields
    • After creating your account you’ll receive an email with your password
    • You may change your HtrainDB Password
  2. Register for the 13th H3Africa Consortium Meeting On home page, under Latest Conferences, click the link to 13th H3Africa Consortium Meeting to redirect to the registration page:
    • You will notice that most of your personal information will be automatically entered in the form
    • Complete the applicable sections, visa requirements etc.
    • Upon completion, you will receive an on-screen confirmation notification
    • You will receive you invitation/visa letter from the first week in January 2019 (due to Christmas Break)

HtrainDB Account holders

  1. Register for the 13th H3Africa Consortium Meeting
    • Login to HtrainDB
    • On home page, under Latest Conferences, click the link to 13th H3Africa Consortium Meeting to redirect to the registration page.
    • Notice that most of your personal information will be automatically entered in the form.
    • Complete the applicable sections, visa requirements etc.
    • Upon completion, you will receive an on-screen confirmation notification.
    • You will receive you invitation/visa letter the first week in January 2019 (due to Christmas Break)

NB:  We would welcome a profile picture of you (Specifications: 250X250 / 350X350. Allowed format PNG, JPG)

H3Africa Fellows/Application for Travel Fellowship

H3Africa Fellows may apply for the H3Africa Travel Fellowship using the 13th H3Africa Consortium Online Registration form here. Please note that Travel Fellowship application deadline is Thursday 31 January 2019 ( Time: 23.59 CAT).

All abstracts submitted by the deadline will be assessed for an oral presentation slot

Meeting Venue & Accommodation (See Attachment)
We would like to provide you with an update with regard to our support team on the ground in Tunis. We have decided to work with the events company Millesima Travel & Events.

They have successfully worked with the Institute Pasteur and our LOC as well as Laico Tunis. We trust that this development will provide for more coordinated arrangements.  Sirine Melliti (+21629029364) H3africa@millesima-events.com  from  Millesima Travel & Events will follow up with existing reservations and receive all new reservations.

Primary Accommodation & Transfer Reservations contact:
Sirine Melliti
+21629029364
H3africa@millesima-events.com

Hotel Rates Remain Unchanged:
Group Rates:

  • Deluxe single room : 325 TND per room per night in bed and breakfast
  • Deluxe double room : 367 TND per room per night in bed and breakfast
  • Tourist tax: 3 TND per person per day

Please make your reservations as soon as possible!  Group rate expires 28 February 2019, 23:59 CAT.

Airport Transfer Rates:
1/ rates per vehicle from Tunis Carthage Airport:
1 – 3pax – standard car: 60DT per way
1 – 3pax – Prado 4×4: 120DT per way
4 – 9pax – Micro bus:  190DT per way
10 – 18pax – Mini bus : 220DT per way
19 – 50pax – Bus : 260DT per way
Rates includes airport meet and assistance with event sign

Hotel Staff are still available to answer queries: Mr Sami Riahi at sales.manager@laicotunis.com/ Mayada Lamouchi events.executive@laicotunis.com

H3ACC: Please contact Linda Dywili (linda.dywili@uct.ac.za)

Visa Requirements

Assisted Visa application
Visa application assistance for H3Africa Members that do not have a Tunisian Embassy/Consulate in their city. The LOC will not be allowed to assist if you have a Tunisian Embassy/Consulate in your city.

Process:

  • Register for the 13th H3Africa Consortium Meeting by 5th February (Registration opens 21 Dec 2018)
  • Receive Visa/Invitation Letter from Linda Dywili/H3ACC starting first week of January 2019

Gather the following documents:

  1. Complete the visa application form (find attached)
  2. Recent passport photos, white background
  3. Provide a copy of your passport with 6 months validity
  4. Letter of employment/study from employer/PI
  5. A copy of your hotel booking
  6. A copy of your flight ticket
  • Create a single PDF by merge PDF or scanning all the documents together
  • Checklist-print your merged document and check that you have included all the necessary documentation to prevent any delays/disappointment.
  • Upload onto your 13th Meeting registration page by 23.59 CAT  6 February 2019
  • (2 months are required for processing visa applications)

Health Requirements
Vaccinations: Yellow fever certificate

We look forward to seeing you in Tunis next year.

FREQUENTLY ASKED QUESTIONS

  1. What are the exact dates of the meeting in Tunis, Tunisia?
    • The 13th H3Africa Consortium meeting will be held from the 8th – 12th April 2019.
  2. Which hotel am I staying at?
    • The 13th H3Africa Consortium Meeting will be held at the Laico Tunis.
  3. How do I book my transfers from the airport to hotel and back to the airport?
    • Please book your transfers with:
      Sirine Melliti
      Tel: +21629029364 (When calling Tunis you may have to try more than once to get through on the correct contact, there appears to a problem with the telephone exchange)
      Email: H3africa@millesima-events.com
  4. Who pays for my accommodation costs?
    • All accommodation costs for all delegates needs to be covered by their grants. Please discuss this further with your PI.
  5. Am I supposed to make my own reservation? If so, how?
    • Please contact the event company assisting with making conference bookings:
      Sirine Melliti
      Tel: +21629029364 (When calling Tunis you may have to try more than once to get through on the correct contact, there appears to a problem with the telephone exchange)
      Email: H3africa@millesima-events.com
  6. By when am I recommended to make my room reservation?
    • It is advisable to book your accommodation as soon as possible as the block booking expires on the 28 February 2019
  7. Who pays for my flight?
    • All flights for all delegates need to be covered by their grants. Please discuss this further with your PI.
  8. Am I supposed to make my own flight reservation? If so, how?
    • Yes. It is advisable to contact a local Travel Agent in your country.
  9. How do I register and when is the registration deadline?
    • Registration has opened and will be closing on the 28th February. As a Consortium member you are able to register at https://htraindb.h3abionet.org/node/238
  10. If I have missed the registration deadline, can I still register?
    • If you have missed the registration deadline, please contact the Coordinating Centre (linda.dywili@uct.ac.za)
  11. Do I need a visa to enter Tunisia?
    • It is advisable to contact the Tunisian Embassy or Consulate in your country of residence. Please see a list of Embassies and consulates around the world in the Tunisia Visa information attachment.

Assisted Visa application

Visa application assistance for H3Africa Members that do not have a Tunisian Embassy/Consulate in their city. The LOC will not be allowed to assist if you have a Tunisian Embassy/Consulate in your city.

Process:

  • Register for the 13th H3Africa Consortium Meeting by 5th February (Registration opens 21 Dec 2018)
  • Receive Visa/Invitation Letter from Linda Dywil

Gather the following documents:

  1. Complete the visa application form (find attached)
  2. Recent passport photos, white background
  3. Provide a copy of your passport with 6 months validity
  4. Letter of employment/study from employer/PI
  5. A copy of your hotel booking
  6. A copy of your flight ticket
  • Create a single PDF by merge PDF or scanning all the documents together
  • Checklist-print your merged document and check that you have included all the necessary documentation to prevent any delays/disappointment.
  • Upload onto your 13th Meeting registration page by 23.59 CAT  6 February 2019
  • (2 months are required for processing visa applications)

12. Can I attend a side meeting if I have not been invited?

  • An invitation for side meetings is compulsory

 

Attachments

  1. Tourist guide
  2. Tunisia Visa Travel Information
  3. Tunisian Embassies and Consulates Africa requirements
  4. Visa Application Form Tunisia

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